Job Title: Admin Assistant
Location: Doha, Qatar
Company: ECCO Gulf WLL
Job Description:
- Serve as the initial point of contact for internal and external visitors to the RDI Council; verify and admit only those with valid and approved reasons.
- Welcome, guide, and brief visitors and delegates; arrange safety orientations and issue security passes.
- Manage calendars and schedules for the RDI Council, Expert Advisory Committee, and Secretary General to ensure effective time management and avoid conflicts.
- Make travel, accommodation, visa arrangements, and transportation bookings for managers and guests; coordinate access permits as needed.
- Screen incoming mail and telephone calls; respond to inquiries professionally and promptly.
- Maintain an organized and confidential filing and record-keeping system to ensure accuracy, accessibility, and data integrity.
- Prepare written communications such as reports, memos, letters, presentations, graphs, and statistical documents in both Arabic and English.
- Ensure a professional and efficient office environment is maintained at all times.
- Uphold strict confidentiality and exercise discretion in handling sensitive information.
- Operate and oversee basic office equipment; coordinate installation, maintenance, and repairs when needed.
- Organize and facilitate meetings, conferences, and special events; coordinate logistics such as venues, agendas, attendance, and materials.
- Take, prepare, file, and distribute minutes of meetings; follow up on action items and resolutions.
- Provide administrative and presentation support to the Program Director and team members as required.
Qualification:
- Up to 5 years of experience in a similar role.
- B.A. in business administration or related field.
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